The AI Front Desk
Every call answered, qualified, booked, logged and followed up — automatically, around the clock, in a natural voice. One system that does the job of a great front desk and the work a busy one never gets to.
Ringing phone to booked job, in one flow.
Answer
Instant pickup on every call in a natural voice. It greets callers as your business, with your hours, services and pricing.
Understand
It detects intent — booking, question, existing customer, emergency or spam — and routes accordingly.
Book
It checks real availability and books straight into your calendar, then writes the record to your CRM.
Follow up
Confirmations, reminders, reschedules and reactivation go out automatically. You get notified and a daily digest.
Everything your front desk should do.
24/7 call answering
Never lose a caller to voicemail or a busy line — including the 40–60% of calls that arrive outside business hours.
Missed-call text-back
Any call it cannot fully handle gets an instant SMS, turning a missed call into a live conversation.
Speed-to-lead callback
Calls new web and ad leads back within seconds, so you beat competitors to the first conversation.
Instant booking + calendar sync
Checks true availability and books on the spot, with confirmation, written back instantly.
FAQ knowledge base
Answers pricing, hours, services, location and insurance questions — trained on your business.
Emergency triage & transfer
Detects urgent calls and warm-transfers to your on-call person with full spoken context.
Lead qualification & scoring
Asks the right questions and scores intent so your team only spends time on real, ready buyers.
Reminders & no-show reduction
Automated confirmations and reminders, with easy reschedule, keep the calendar full.
Database reactivation
Re-engages dormant customers and old leads to rebook — the cheapest revenue you have.
CRM / PMS write-back
Logs every contact, note and appointment into the systems you already run. Zero double entry.
ROI reporting dashboard
See calls handled, jobs booked and revenue recovered. Plus a daily digest in your inbox.
Bilingual & multi-location
Handles English, Spanish or French, and routes and books across every location from one system.
Works with the tools you already run on.
No rip-and-replace. WeIntegrate plugs into your scheduling, CRM and practice-management software, so bookings and notes land exactly where your team expects them.
- Field service: ServiceTitan, Jobber, Housecall Pro, ServiceM8
- Dental & medical: Dentrix, Open Dental, and PMS middleware
- Fitness: Mindbody and major gym CRMs
- Calendars & CRM: Google Calendar, HubSpot and more
Do not see your tool? It is likely supported — ask us on your demo.
Done-for-you, fully managed
We build, train and test your front desk, connect it to your stack, and keep it tuned. You review real test calls before it ever goes live, and we manage it from there.
Product questions
Will it sound robotic?
No. It answers in a natural, conversational voice with sub-second responses, and it is configured for your business — your services, your pricing, your tone. Most callers simply experience a helpful, friendly front desk. You can hear real call recordings on your demo.
Will my customers know they are talking to AI?
We follow disclosure best practice for every market we operate in. The realistic alternative to our front desk is not a human picking up — it is voicemail. Callers consistently prefer getting an instant, accurate answer and a booked appointment over leaving a message nobody returns.
What if it can not handle a call?
It is built to know its limits. Genuine emergencies and anything outside its scope are transferred live to your on-call person with full spoken context, or captured and escalated instantly. Nothing important falls through the cracks.
Does it work with the software I already use?
Yes. It writes contacts, call notes and appointments straight into your existing CRM, PMS or scheduling tools — ServiceTitan, Jobber, Housecall Pro, Dentrix, Open Dental, Mindbody, Google Calendar and more. No double entry.
Is it secure and compliant?
Security and compliance are built in. We handle SMS sender registration, honour consent and do-not-contact rules per country, and offer HIPAA-ready handling for healthcare. We will walk your team through it on the call.
How long does setup take?
Done-for-you. We build, train and test your front desk, connect it to your tools, and you review real test calls before it goes live — typically in days, not months.
Hear it answer a call.
Book a demo and we will play real call recordings, connect it to a test calendar, and show the dashboard you would get.